Documents Required for Company Incorporation in Poland
Incorporating a company in Poland involves submitting specific documents to the National Court Register (KRS) and following the guidelines set by the Polish Commercial Companies Code. Whether forming a limited liability company (Sp. z o.o.) or another legal entity, the following key documents are required:
Articles of Association – This foundational document outlines the company’s structure, share capital, business objectives, and rules of operation. It must be signed in the presence of a notary public (unless done electronically via the S24 system).
Application Form (KRS-W3) – A formal application submitted to the National Court Register for company registration.
List of Shareholders and Board Members – Includes personal information and official statements of consent from appointed directors and shareholders.
Proof of Share Capital Payment – A bank confirmation or a statement declaring that the initial share capital has been fully paid.
Registered Office Address Confirmation – A lease agreement or ownership document showing the company's official location in Poland.
Declaration of Beneficial Owners – A required submission to the Central Register of Beneficial Ownership (CRBR).
Once all documents are filed and approved, the company receives its KRS number, enabling it to start business in Poland legally.